Board of Assessors Meeting

Wednesday, March 6, 5:15 pm until 6:45 pm
Town Hall Office Meeting Space
A meeting of the Board of Assessors

Meeting of Board of Assessors

Members: (Quorum)

• Present: Lee Whitcomb, Member, at 5:15 PM
• Present: Russell French, Chair, at 5:15 PM
• Present: George Forcier, Member, at 5:15 PM

Also Present:

• Laurie Lucier
• Roxanne Parent
• Paula & Charles Cicchanovich

See original Agenda Final Minutes

Meeting opened: 5:15 PM

Meeting closed: 7:00 PM

0. Meeting Preliminaries

   • Meeting Opened / Attendance Taken (see above).

   • Minutes Approved: Wed, Feb 21 - Board of Assessors Meeting

   • Minutes Approved: Tue, Feb 27 - Conway Board of Assessors Meeting

1. New mail and invoices

   • General Discussion...
     None

2. Recent sales, new listings, and new permits

   • General Discussion...
     no sales, no new listings, no new permits ready for review

3. Motor Vehicle Excise Warrants

   • MOTION, moved by Lee Whitcomb, seconded by George Forcier: to grant 1 2023 MVE abatement.

     Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

     MOTION, moved by Lee Whitcomb, seconded by George Forcier: to grant 9 MVE abatements.

     Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

4. RE / PP Abatement Applications

   • MOTION, moved by George Forcier, seconded by Russell French: to table until a later date.

     Pass: Aye: Russell French, George Forcier. Abstain: Lee Whitcomb.

5. Paula and Charlie in regard to land bills

   • General Discussion...
     Two parcels were in chapter for some-years when they should not have been
     Deeds needed to be changed to be identical for the parcels to qualify
     The parcels were pulled out of chapter status for FY24
     Deeds recorded in October 2023, parcels will return to chapter status beginning FY2025

6. 3ABC exempt owners returns

   • MOTION, moved by Lee Whitcomb, seconded by George Forcier: to accept all received to date.

     Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

7. Form 2 business returns

   • General Discussion...
     Reviewed filings received to date

8. Executive Session for personal exemptions

   • MOTION, moved by George Forcier, seconded by Russell French: to table until a later date.

     Pass: Aye: Russell French, George Forcier. Abstain: Lee Whitcomb.

9. Program Conversion Updates

   • General Discussion...
     Tyler has sent data to AP-5
     Tyler and AP-5 will be in touch with each other
     the State sent a form to be completed regarding the conversion
     Training should begin late March, early April
     Roy B coming in to help get things correct with the import
     Board will double check data afterwards

10. Admin Assessor Search

    • General Discussion...
      Discussions with Whately about the possibility of sharing a person from RRG
      Job reposted
      Lee reached out to Mayflower also

11. CAI and map updates

    • General Discussion...
      None

12. Other business

    • Roxanne

      General Discussion...
      2021 abatements after the change to effective year built 1985, after change still not satisfied with the cost per square foot.
      George requested she email him a detailed list of her questions and exactly what she is looking for.

      MOTION, moved by George Forcier, seconded by Lee Whitcomb: to address the underlying questions and make a decision before going forward with effective year built abatements for FY22 through FY24.

      Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

    • Vault

      General Discussion...
      A dampness problem has been found. A dehumidifier will be installed.

    • Site Visit Abatements

      General Discussion...
      Two site visits earlier in the day for V.B. and G.M. Trust. Abatements calculated and voted on, certificates and summaries signed.

13. Public comments

    • General Discussion...
      None

14. Meeting Wrap-up

    • Next Meetings:
      1. Tue, Mar 12, at 2:30 PM "Board of Assessors Executive Session" -- Town Hall Office Meeting Space
      2. Thu, Mar 14, at 10:00 AM "Board of Assessors Meeting" -- Town Hall Office Meeting Space
      3. Wed, Mar 20, at 5:15 PM "Board of Assessors Meeting - CANCELED" -- Town Hall Office Meeting Space

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes prepared by Laurie Lucier

Minutes approved on Monday, Apr 8, 2024