Selectboard and Finance

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Tuesday, February 27, 2024, 6:00 pm until 8:00 pm
Town Hall
A meeting of the Select Board

You can join us live on zoom: https://us02web.zoom.us/j/6586796584?pwd=V05VK1V4MktSdFU4NGVBWndDb0pFQT09

• Meeting ID: 658 679 6584 Passcode: Conway
• If Zoom fails, the meeting will still proceed.

Meeting of Select Board

Members: (Quorum)

• Present: Christopher Waldo, at 6:00 PM
• Present: Philip Kantor, Chair, at 6:00 PM
• Present: Erica Goleman, at 6:00 PM

Also Present:

• John Craine
• Laurie Lucier
• Ron Sweet
• Tom Donavan
• Roy Cohen
• Alan Singer
• Rhyanna McLeester
• John Cordes
• Veronique Blanchard and Adam Reed

See original Agenda Final Minutes

Meeting opened: 6:00 PM

Meeting closed: 8:31 PM

0. Meeting Preliminaries

   • Meeting Opened / Attendance Taken (see above).

   • Minutes Approved: Tue, Feb 20 - Select Board

1. Warrants

   • - Vote to approve the Accounts Payable Warrant W24-19 in the amount of $141,008.19; the Payroll Warrant PW-19 in the amount of $137,620.20, and the Payroll Deduction Warrant PDE24-19 in the amount of $34,255.60.

     MOTION, moved by Erica Goleman, seconded by Philip Kantor: .

     Pass: Aye: Philip Kantor, Christopher Waldo, Erica Goleman.

2. Meetings Attended by Select Board Members

   • General Discussion...
     Phil attended Mass in Motion discussing the South County Senior Center, and had a discussion with Paul Mark regarding permissible use of the 1.2 million for flood damage.

3. Public Comments. None

   • Public

     General Discussion...
     John Cordes brought concerns about the town response to the flooding in July and December. He feels that the Selectboard needs to be more unified on the issue and has lost confidence in Ron Sweet as head of the Highway Department.
     Chris Waldo expressed concerns that Ron is over-worked and under staffed. It is also felt that we need expert engineering so the problem has a permanent fix and not short-term patching.
     Applying for grants is underway for the Baptist Hill area and there will be a meeting on March 7 to inform citizens.

     MOTION, moved by Philip Kantor, seconded by Erica Goleman: To set up a meeting with the FRCOG to discuss the grant process for Baptist Hill.

     Pass: Aye: Philip Kantor, Christopher Waldo, Erica Goleman.

4. Unfinished Business.

   • - Discussion and possible vote(s) regarding the July 2023 rain events on steps Town is taking to remediate town damages; obtain Town compensation; alleviate and address resident concerns; remediate Town infrastructure which worsened flood damages; assist private individuals and non profits in remediating damages; and to help obtain compensation for losses to private residences and property.

5. New Business

   • - Discussion on Department Head reporting process.

     General Discussion...
     The Selectboard would like to know what the department heads accomplished and major projects coming up to be included in reports to the board.

   • - Discussion and vote on transfer station decal policies.

     General Discussion...
     1) Lost decals will be repurchased at the same amount. If the citizen can remove their decal from the car it can be exchanged for a replacement decal.
     2) A land owner with no home on the property is not entitled to a decal and stickers.
     3) A home business gets 1 pack of stickers for the home.
     4) January 1, there will be a change in price of half of the decal with half the amount of stickers.
     5) $5.00 fee will be applied to having stickers and the decal mailed to any citizen.

   • - Vote to confirm Kathy Llamas as a new Council on Aging member through 6/30/25.

     MOTION, moved by Christopher Waldo, seconded by Erica Goleman: .

     Pass: Aye: Philip Kantor, Christopher Waldo, Erica Goleman.

   • - Vote to approve the annual 5k run on May 5th , at 9 a.m.

     MOTION, moved by Philip Kantor, seconded by Erica Goleman: .

     Pass: Aye: Philip Kantor, Christopher Waldo, Erica Goleman.

6. Items Not Anticipated 48 Hours in Advance of the Meeting

   • none

7. Town Administrator update

8. Selectboard member comments/concerns

9. Mail

10. Announcements

11. Joint Selectboard and Finance Committee.

    • - Budget review Highway Department; 192, 422, 423.

      General Discussion...
      Finance came to order at 6:54 and adjourned at 8:05.
      
      Highway budget.
      192. It was agreed to changing the mowing schedule to once a week which will bring maintenance down $4,000.
      
      422. An increase in salary was proposed to draw more applicants for the department. Rental line saw a decrease.
      
      423. Overtime increased to reflect wage increases. It was discussed that the increase being asked is too much.
      

12. Meeting Wrap-up

    • Next Meetings:
      1. Wed, Feb 28, at 5:30 PM "Select Board" -- Town Hall
      2. Thu, Feb 29, at 5:30 PM "Select Board" -- Town Hall
      3. Mon, Mar 4, at 6:00 PM "Select Board" -- CANCELLED -- Town Hall

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Monday, Mar 11, 2024