Board of Assessors Meeting

Wednesday, February 21, 5:15 pm until 6:30 pm
Town Hall Office Meeting Space
A meeting of the Board of Assessors

Meeting of Board of Assessors

Members: (Quorum)

• Present: Lee Whitcomb, Member, at 5:15 PM
• Present: Russell French, Chair, at 5:15 PM
• Present: George Forcier, Member, at 5:15 PM

Also Present:

• Laurie Lucier
• Roxanne Parent
• Carla Harlow

See original Agenda Final Minutes

Meeting opened: 5:15 PM

Meeting closed: 7:27 PM

0. Meeting Preliminaries

   • Meeting Opened / Attendance Taken (see above).

   • Minutes Approved: Wed, Feb 7 - Board of Assessors Meeting

   • Minutes Approved: Fri, Feb 16 - Board of Assessors Meeting

1. New mail and invoices

   • General Discussion...
     Reviewed one sales verification form
     FAQ's regarding Solar and Wind Farms

     MOTION, moved by George Forcier, seconded by Russell French: to reimburse Lee for monies spent on postage.

     Pass: Aye: Russell French, George Forcier. Abstain: Lee Whitcomb.

     MOTION, moved by George Forcier, seconded by Russell French: to pay Lee for hours worked on preparing for the conversion over the previous six months - 101 hours conversion and 22 hours overtime.

     Pass: Aye: Russell French, George Forcier. Abstain: Lee Whitcomb.

2. Recent sales, new listings, and new permits

   • General Discussion...
     zero new sales, zero new listings, and 14 new permits

3. Motor Vehicle Excise Abatement Applications

   • MOTION, moved by Lee Whitcomb, seconded by George Forcier: to grant 1 2023 and 9 2024 motor vehicle excise abatements.

     Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

4. RE / PP Abatement Applications

   • MOTION, moved by Lee Whitcomb, seconded by George Forcier: to grant abatement against 2021 RE taxes for RP.

     Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

     2022 and 2023 abatements will be recalculated with actual billing amount as starting point

     MOTION, moved by Lee Whitcomb, seconded by George Forcier: to grant an adjusted abatement for CH towards 2023 RE taxes.

     Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

     MOTION, moved by George Forcier, seconded by Lee Whitcomb: to grant abatement towards 2024 RE taxes to JM.

     Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

5. Program Conversion Updates

   • General Discussion...
     Notice to transfer data received
     Tech support deactivation acknowledgement letter from Tyler reviewed

6. Close Office on Election Day?

   • General Discussion...
     No firm decision made.

7. Laurie's Last Days (Feb 29th last day)

   • for Discussion - things that have fallen 'off the radar' that Laurie feels need addressing; any other discussion necessary to close up employment under the Board

     General Discussion...
     discussed things that Laurie sees as falling behind or through the cracks

   • Removing access / ability - to answer the Assessor's extension? to access the network drive? to access the Assessor's email?

     General Discussion...
     Leave access to things as is for now. Probably remove once the new Administrative Assessor begins.

8. Other business

   • General Discussion...
     Print property cards from RP for 2021, 2022 and 2023 once all corrections and abatements are complete, showing the corrected effective year built as 1985.

     MOTION, moved by George Forcier, seconded by Lee Whitcomb: to sign warrant for Real Estate Tax Omitted and Revised Warrant.

     Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

     MOTION, moved by Russell French, seconded by George Forcier: to enter executive session at 6:32 pm for discussion of wages and hours for new Administrative Assessor.

     Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

     MOTION, moved by Russell French, seconded by Lee Whitcomb: to exit executive session at 7:02 pm.

     Pass: Aye: Russell French, Lee Whitcomb, George Forcier.

9. Public comments

   • - None

10. Meeting Wrap-up

    • Next Meetings:
      1. Tue, Feb 27, at 9:00 AM "Conway Board of Assessors Meeting" -- Town Hall Office Meeting Space
      2. Thu, Feb 29, at 10:00 AM "Board of Assessors Emergency Meeting" -- Town Hall Office Meeting Space
      3. Wed, Mar 6, at 5:15 PM "Board of Assessors Meeting" -- Town Hall Office Meeting Space

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes prepared by Laurie Lucier

Minutes approved on Tuesday, Mar 12, 2024