Select Board

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Monday, July 15, 2024, 6:00 pm until 8:00 pm
Town Hall
A meeting of the Select Board

Meeting of Select Board

Members: (Quorum)

• Present: Christopher Waldo, Chair, at 6:00 PM
• Present: Elaine Campbell, at 6:00 PM
• Present: Erica Goleman, Vice Chair, at 6:00 PM

Also Present:

• Kathy Llamas
• Peter Friesem
• Pheobe Walker
• Veronique Blanchard and Adam Reed

See original Agenda Final Minutes

Meeting opened: 6:00 PM

Meeting closed: 7:02 PM

0. Meeting Preliminaries

   • Meeting Opened / Attendance Taken (see above).

   • Minutes Approved: Mon, Jul 1 - Select Board

1. Warrants

   • - Vote to approve the Accounts Payable Warrant W24-29 in the amount of $518,801.26, Accounts Payable W25-03 in the amount of $184,260.12, the Payroll Warrant PW25-03 in the amount of $112,486.88, and the Payroll Deduction Warrant PDW25-03 in the amount of $27,749.48.

     MOTION, moved by Christopher Waldo, seconded by Erica Goleman: .

     Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

2. Meetings Attended by Select Board Members

   • General Discussion...
     Chris attended a Public Buildings Committee meeting.

3. Public Comments. None

   • Public

4. Unfinished Business.

5. New Business

   • - Cemetery Commission report, and discussion and vote on sale of a cemetery plot at South Part cemetery.

     General Discussion...
     The Cemetery Commission completed three binders containing Howland Cemetery, Pine Grove and all the town owned cemeteries. These track the records of all individuals that have been laid to rest in Conway. Also Peter reported that there has been a request to purchase a plot at South Part Cemetery.

     MOTION, moved by Erica Goleman, seconded by Elaine Campbell: To approve the sale of a plot at South Part Cemetery in the amount of $300.

     Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

   • - Discussion with the Board of Health about use of opioid funds.

     General Discussion...
     Phoebe Walker did a lot of research into the equations for distributing money for opioid funded programs. Some towns received almost nothing and others received huge amounts, depending upon how many employees in each town budget fall into certain categories. Conway was fortunate to receive $134,286 over 18 years because of this formula. For the fiscal years FY25 and FY26 the following was proposed by the Board of Health and FRCOG. Fifteen towns will pool money to ensure the maximum amount of help and resources for people in need. Target projects for people entering recovery or those in a program. A single mom that is pregnant will receive support until birth and peer counseling. The Town of Conway will be invoiced for these programs up to $4,300 a year. This will still leave Conway with funds to assist other programs just related to Conway. The Selectboard endorsed the program and will take a formal vote at the next meeting.

   • - Discussion and vote on agreement with Ron Sweet, and on Public Safety Building re-bid.

     General Discussion...
     The Public Safety Building will be going back out to bid. The matter of compensation for the work Ron Sweet will perform has been settled and agreed upon.

     MOTION, moved by Erica Goleman, seconded by Elaine Campbell: To rebid the project and sign the rebidding forms with FRCOG.

     Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

     MOTION, moved by Erica Goleman, seconded by Elaine Campbell: To sign the compensation agreement with Ron Sweet regarding the Public Safety Building.

     Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

   • - Vote to appoint Pam Westgate to the Sustainability committee, 6/30/2025.

     MOTION, moved by Erica Goleman, seconded by Elaine Campbell: .

     Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

6. Items Not Anticipated 48 Hours in Advance of the Meeting

   • National Senior Citizens Day - COA would like approval to have a gathering at Vet's Park August 21 from 1 to 4.

     General Discussion...
     The Selectboard gave their permission for the use of the park regarding the senior gathering.

7. Town Administrator update

   • General Discussion...
     Humidity readers were purchased for the vault and the clerk's office to monitor the dampness issues surrounding public records.

8. Selectboard member comments/concerns

   • General Discussion...
     Chris is working on a joint meeting with other town select boards to discuss how our small communities can assist one another.

9. Mail

   • - Eversource vegetation management letters

10. Announcements

11. Meeting Wrap-up

    • Next Meetings:
      1. Mon, Jul 29, at 6:00 PM "Select Board" -- Town Hall
      2. Mon, Aug 12, at 6:00 PM "Select Board" -- Town Hall
      3. Mon, Aug 26, at 6:00 PM "Select Board" -- Town Hall

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Monday, Jul 29, 2024