Select Board

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Monday, June 17, 2024, 6:00 pm until 8:00 pm
Town Hall
A meeting of the Select Board

Meeting of Select Board

Members: (Quorum)

• Present: Christopher Waldo, Chair, at 6:00 PM
• Present: Elaine Campbell, at 6:00 PM
• Present: Erica Goleman, Vice Chair, at 6:00 PM

Also Present:

• Laurie Lucier
• Ron Sweet
• Alan Singer
• John Craine
• Phyllis Craine
• Roy Cohen
• Rhyanna McLeester
• Veronique Blanchard and Adam Reed

See original Agenda Final Minutes

Meeting opened: 6:00 PM

Meeting closed: 7:49 PM

0. Meeting Preliminaries

   • Meeting Opened / Attendance Taken (see above).

   • Minutes Approved: Mon, Jun 3 - Select Board

1. Warrants

   • - Vote to approve the Accounts Payable Warrant W24-27 in the amount of $81,330.70; the Payroll Warrant PW24-27 in the amount of $148,376.50, and the Payroll Deduction Warrant PDW24-27 in the amount of $34,874.96

2. Meetings Attended by Select Board Members

   • General Discussion...
     Meeting to discuss the solar array in North Poland with Eversource.

3. Public Comments. None

   • Public

4. Unfinished Business.

5. New Business

   • - Annual appointments

     General Discussion...
     The following will be appointed for the fiscal year FY25.
     Bob Armstrong to Cable Advisory, Jack Harrison to Cemetery, Donald Joralemon to Community Preservation, William Mobeius to Community Preservation, Carolyn Thayer to Community Preservation, Jack Farrell to Community Preservation, Robin Yerkes to Council on Aging, Henry Horstmann to Council on Aging, Gail Connelly to Council on Aging, Joan Haley to Cultural Council, Sophie Michaux to Cultural Council, Janet Chayes to Open Space, Aimee Anderson to Open Space, Michele Turre to Open Space, Julie Sweet to Parks & Rec, Chris Herrmann to Public Buildings, Ken Ouimette to Public Buildings, Jody Lally to Sustainability, Janice Warner to Town Treasurer, Lori Hall to Assistant Town Treasurer.

     MOTION, moved by Erica Goleman, seconded by Elaine Campbell: To appoint the committee members for fiscal year FY25.

     Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

   • - Selectboard reorganization following the most recent town election.

     General Discussion...
     On a motion from Erica to appoint Chris as the Chair of the Selectboard, Elaine seconded, all said aye and the motion passed.
     
     On a motion from Chris to appoint Erica as the Deputy Chair, Elaine seconded, all said aye and the motion passed.

   • - Introductory comments from the newest Selectboard member, Elaine Campbell.

     General Discussion...
     Elaine is excited to be on the board and looks forward to working for the betterment of the Conway community.

   • - Discussion and vote to delegate Selectboard members as emmisaries for town departments.

     General Discussion...
     Department emissaries will be Chris to Highway, Police and Transfer Station; Erica to Fire, Ambulance, EMD, and Town Clerk; and Elaine with handle the School and Conservation Commission.

   • - Discussion and vote on town clerk request for vacation rollover.

     MOTION, moved by Christopher Waldo, seconded by Erica Goleman: To allow the Town Clerk to roll over one week of vacation time from FY24 to FY25.

     Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

   • - Discussion and vote on clarification of guidelines for public comments.

     MOTION, moved by Christopher Waldo, seconded by Erica Goleman: To give approval to the draft provided by Erica pending a review of the policy with town counsel.

     Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

     The town administrator will reach out to town counsel to provide the review.

     1. Public_Comment.pdf

6. Items Not Anticipated 48 Hours in Advance of the Meeting

   • - Vote to approve Highway salary license steps.

     MOTION, moved by Christopher Waldo, seconded by Elaine Campbell: To approve the FY25 salary schedule to begin for the Highway Department.

     Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

     1. FY25_Highway_Salary_structure.pdf

   • - Vote and sign the Solid Waste Management District contract for FY25.

     MOTION, moved by Christopher Waldo, seconded by Elaine Campbell: To sign the Solid Waste Management contract for FY25.

     Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

7. Town Administrator update

8. Selectboard member comments/concerns

9. Mail

   • - none

10. Announcements

11. Joint Selectboard, Finance and Capital Committee.

    • - Discussion on FY25 and beyond town priorities list.

      General Discussion...
      The Finance Committee was called to order 6:42 and adjourned 7:47.
      Ron Sweet said that Delabarre Ave, Upper Baptist Hill, Cemetery Hill and Ives are priorities for the summer. Highway is waiting for GZA feedback before some projects begin. Orchard Street and Reed's Bridge will be attended to this summer.
      It was clarified that special projects that the Highway Department do are above and beyond the 40 hour work week.
      To attract employees to the town, the Personnel Committee will be looking into health insurance levels at 70, 80, 90 and 100%. Levels should be competitive and/or equal to other towns to share resources.

    • - Discuss and vote to approve End of Year line to line transfer for Highway Dept.

      General Discussion...
      On a motion from Alan to approve the line transfer for the Highway Department, John seconded, all said aye and the motion passed.

      MOTION, moved by Christopher Waldo, seconded by Elaine Campbell: To approve the line transfer for Highway.

      Pass: Aye: Christopher Waldo, Erica Goleman, Elaine Campbell.

12. Meeting Wrap-up

    • Next Meetings:
      1. Mon, Jul 1, at 6:00 PM "Select Board" -- Town Hall
      2. Mon, Jul 15, at 6:00 PM "Select Board" -- Town Hall
      3. Mon, Jul 29, at 6:00 PM "Select Board" -- Town Hall

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Wednesday, Jul 10, 2024