Select Board

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Monday, September 18, 2023, 6:30 pm until 7:30 pm
Town Hall
A meeting of the Select Board

Meeting of Select Board

Members: (Quorum)

• Absent: Erica Goleman
• Present: Christopher Waldo, at 6:30 PM
• Present: Philip Kantor, Chair, at 6:30 PM

Also Present:

• Ron Sweet
• Chief Don Bates
• Jason Boutwell
• Brandon Iavecchia
• Veronique Blanchard and Adam Reed

See original Agenda Final Minutes

Meeting opened: 6:30 PM

Meeting closed: 7:33 PM

0. Meeting Preliminaries

   • Meeting Opened / Attendance Taken (see above).

   • No minutes to approve.

1. Warrants

2. Meetings Attended by Select Board Members

3. Public Comments. None

   • Public

4. Unfinished Business.

   • - Discussion and possible vote(s) regarding the July 2023 rain events on steps Town is taking to remediate town damages; obtain Town compensation; alleviate and address resident concerns; remediate Town infrastructure which worsened flood damages; assist private individuals and non profits in remediating damages; and obtain compensation for losses to private residences and property.

     General Discussion...
     Ron Sweet requested the approval to reclaim and pave Main Poland Road, from the covered bridge to Adams Road, and the Baptist Hill end of Pine Hill Road. This is part of the deficit spending that has been anticipated and will cost approximately $208,000 for the two projects. Ron stressed the need for this to be done before winter to prevent further damage to roads. The Select Board approved.
     
     There is an engineer looking at Bardwells Ferry Road bridge. The damage is to the extent that the state will most likely be performing the repairs. More information on the start of the project will be published as the town hears from the state.
     
     Ron discussed the project in front of the Town Hall. The new voting drop box will be installed. Along with this the meeting agenda information sign will be moved, for better access, and the chain fence will be replaced with a small stone fence. The board approved the changed.

     MOTION, moved by Philip Kantor, seconded by Christopher Waldo: To endorse the voting box project at at the Town Hall.

     Pass: Aye: Philip Kantor, Christopher Waldo. Not Present: Erica Goleman.

     MOTION, moved by Philip Kantor, seconded by Christopher Waldo: To approval of the paving project on Main Poland Road and Pine Hill Road.

     Pass: Aye: Philip Kantor, Christopher Waldo. Not Present: Erica Goleman.

5. New Business

   • - Discuss and vote to hire Brandon Iavecchia as a part time Police Officer.

     General Discussion...
     Brandon will be joining Conway to help with the weekend duty and this position is already in the current budget.

     MOTION, moved by Philip Kantor, seconded by Christopher Waldo: .

     Pass: Aye: Philip Kantor, Christopher Waldo. Not Present: Erica Goleman.

   • - Discuss and vote to hire Jason Boutwell as an equipment operator for the Highway Department.

     General Discussion...
     Jason seems a qualified individual and everyone is excited to have him as a town employee.

     MOTION, moved by Philip Kantor, seconded by Christopher Waldo: .

     Pass: Aye: Philip Kantor, Christopher Waldo. Not Present: Erica Goleman.

6. Items Not Anticipated 48 Hours in Advance of the Meeting

   • Appoint Janice Warner as Treasurer/Tax Collector for a term of July 1, 2023 to June 30, 2024

     MOTION, moved by Christopher Waldo, seconded by Philip Kantor: .

     Pass: Aye: Philip Kantor, Christopher Waldo. Not Present: Erica Goleman.

   • Discuss late entry Scholarship reimbursement requests.

     General Discussion...
     It was decided to grant the scholarship reimbursement this year due to the request only being 2 weeks late.
     
     The Select Board requested a line specifying that in future the deadlines will be strictly adhered to and failure to comply will result in no funds. This will be added to the letter that recipients receive.

     MOTION, moved by Christopher Waldo, seconded by Philip Kantor: To allow a late payment this year, and to strengthen the language in the acceptance letters sent to applicants so this will not be an issue in the future.

     Pass: Aye: Philip Kantor, Christopher Waldo. Not Present: Erica Goleman.

7. Town Administrator update

8. Selectboard member comments/concerns

9. Mail

10. Announcements

11. Meeting Wrap-up

    • Next Meetings:
      1. Mon, Sep 25, at 6:00 PM "Select Board" -- Town Hall
      2. Tue, Oct 10, at 6:00 PM "Select Board" -- CANCELLED -- Town Hall
      3. Tue, Oct 17, at 6:00 PM "Select Board" -- Town Hall

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Monday, Sep 25, 2023