Select Board

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Monday, November 6, 2023, 6:00 pm until 7:00 pm
Town Hall
A meeting of the Select Board

Selectboard Meeting - 5 Academy Hill Road, Conway - 6:00 p.m.
Meetings are now held every other Monday and are at this time accessible via Zoom.

You can join us live on zoom: https://us02web.zoom.us/j/6586796584?pwd=V05VK1V4MktSdFU4NGVBWndDb0pFQT09

• Meeting ID: 658 679 6584
• Passcode: conwaysb

Meeting of Select Board

Members: (Quorum)

• Present: Christopher Waldo, at 6:00 PM
• Present: Philip Kantor, Chair, at 6:00 PM
• Present: Erica Goleman, at 6:00 PM

Also Present:

• Lee Whitcomb
• George Forcier
• Alan Singer
• Veronique Blanchard and Adam Reed

See original Agenda Final Minutes

Meeting opened: 6:00 PM

Meeting closed: 7:59 PM

0. Meeting Preliminaries

   • Meeting Opened / Attendance Taken (see above).

   • Minutes Approved: Mon, Oct 23 - Select Board

1. Warrants

   • - Vote to approve the Accounts Payable Warrant W24-11 in the amount of $90,415.38; the Payroll Warrant PW24-11 in the amount of $133,277.43, and the Payroll Deduction Warrant PDW24-11 in the amount of $33,113.39.

     MOTION, moved by Philip Kantor, seconded by Christopher Waldo: .

     Pass: Aye: Philip Kantor, Christopher Waldo, Erica Goleman.

2. Meetings Attended by Select Board Members

   • General Discussion...
     Chris attended a Capital Improvements committee meeting and met with Veronique, Anne Gobi and Kristen Elechko to discuss financial formulas regarding grant applications.

3. Public Comments. None

   • Public

4. Unfinished Business.

   • - Discussion and possible vote(s) regarding the July 2023 rain events on steps Town is taking to remediate town damages; obtain Town compensation; alleviate and address resident concerns; remediate Town infrastructure which worsened flood damages; assist private individuals and non profits in remediating damages; and to help obtain compensation for losses to private residences and property.

     General Discussion...
     Mass DOT has completed their part of the road work for the town. The town will now need to reassess the amount needed to complete the work caused by the July storms. It was suggested a meeting be set with the residents in the Pine Hill area to discuss the FRCOG report and plan out the next steps to repair the area. Veronique has requested a dye test from Mass DOT.

     MOTION, moved by Philip Kantor, seconded by Erica Goleman: To sign a letter that can be sent out to people in the state informing those interested the needs Conway has for completing the storm damage.

     Pass: Aye: Philip Kantor, Christopher Waldo, Erica Goleman.

5. New Business

   • - Discuss and vote to sign the contract for new assessing software.

     General Discussion...
     Lee also discussed the possibility of purchasing a tablet to accompany the new software. This will allow changes to be made out in the field with residents and should help shorten the time needed for the conversion from the old program to the new program. An additional $7,000 would be needed for the tablet and the necessary software. The assessors will be looking at a refurbished unit to cut the price.

     MOTION, moved by Philip Kantor, seconded by Christopher Waldo: To have Lee Whitcomb sign the new software agreement for the assessors.

     Pass: Aye: Philip Kantor, Christopher Waldo, Erica Goleman.

   • - Discuss and vote to sign the 2023 Extended Producer Responsibility resolution.

     MOTION, moved by Philip Kantor, seconded by Christopher Waldo: To sign the Extended Producer Responsibility Resolution.

     Pass: Aye: Philip Kantor, Christopher Waldo, Erica Goleman.

   • - Discuss and vote to discharge the Community and Economic Development Committee per town bylaw.

     MOTION, moved by Philip Kantor, seconded by Christopher Waldo: To notify the Community and Economic Development Committee that in 30 days the committee will be dissolved if there is no interest to continue.

     Pass: Aye: Philip Kantor, Christopher Waldo, Erica Goleman.

   • - Discussion of and possible vote to close the warrant for Special Town Meeting.

     General Discussion...
     There was some discussion about Article 3, the borrowing of 1.5 million for town repairs. When presenting this at Special Town Meeting, the board would like a priorities list and the Treasurer's input. This will be discussed further at the joint meeting with the Finance Committee on November 14.

     MOTION, moved by Philip Kantor, seconded by Christopher Waldo: To close the warrant for new submissions. .

     Pass: Aye: Philip Kantor, Christopher Waldo, Erica Goleman.

6. Items Not Anticipated 48 Hours in Advance of the Meeting

7. Town Administrator update

8. Selectboard member comments/concerns

   • General Discussion...
     After just 3 weeks with the new sticker system at the Transfer Station, was a reduction of almost 8.8 tons in the tonnage being hauled, which is a 21% reduction.

9. Mail

   • General Discussion...
     We received notice from Mass DOT that the Bardwells Ferry Bridge is on the state list for repairs.

10. Announcements

11. Meeting Wrap-up

    • Next Meetings:
      1. Tue, Nov 14, at 5:30 PM "Selectboard and Finance" -- Town Hall
      2. Mon, Nov 20, at 6:00 PM "Selectboard and Finance" -- Town Hall
      3. Wed, Nov 29, at 5:30 PM "Selectboard Meeting" -- CANCELLED -- Town Hall

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Wednesday, Nov 15, 2023