Selectboard and Finance Committee

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Monday, April 10, 2023, 6:00 pm until 8:00 pm
Town Hall
A meeting of the Select Board

Selectboard Meeting - 5 Academy Hill Road, Conway - 6:00 p.m.
Meetings are now held every other Monday and are at this time accessible via Zoom.

Meeting of Select Board

Members: (Quorum)

• Present: Christopher Waldo, at 6:00 PM
• Present: Philip Kantor, Chair, at 6:00 PM
• Present: Erica Goleman, at 6:00 PM

Also Present:

• John Craine
• Alan Singer
• Roy Cohen
• Jan Ameen
• Véronique Blanchard and Adam Reed.

See original Agenda Final Minutes

Meeting opened: 6:00 PM

Meeting closed: 6:58 PM

0. Meeting Preliminaries

   • Meeting Opened / Attendance Taken (see above).

   • Minutes Approved: Mon, Apr 3 - Selectboard and Finance Committee

1. Warrants

   • - Vote to approve the Accounts Payable Warrant; the Payroll Warrant, and the Payroll Deduction Warrant.

     MOTION, moved by Philip Kantor, seconded by Erica Goleman: To approve W23-22 in the amount of $75,101.95, PW23-22 in the amount of $133,115.89 and PDW23-22 in the amount of $32,548.53.

     Pass: Aye: Erica Goleman, Philip Kantor, Christopher Waldo.

     1. Conway_W23-22_AP_Warrant.pdf
     2. Conway_PW23-22_Payroll_Warrant.pdf
     3. Conway_PDW23-22_PR_Deduction_Warrant.pdf

2. Meetings Attended by Select Board Members

   • General Discussion...
     Chris met with Veronique and Jan Ameen regarding the next Transfer Station Forum.
     
     Phil had a meeting with Town Counsel. It was brought to the town's attention that all discipline from a department head must go through the Select Board in order for it to be legal. This was a practice that the board was not previously aware of.

3. Public Comments. None

4. Unfinished Business.

5. New Business

   • - Discuss the transfer station public forum presentation and vote on permit sticker policy.

     General Discussion...
     For the public forum on April 13, it was decided to emphasize the loss of money to the town at the Transfer Station and that changes are needed at the beginning of the presentation to set the context for the discussion.

     MOTION, moved by Christopher Waldo, seconded by Philip Kantor: To adopt the new procedure for buy a sticker for the Transfer Station.

     Pass: Aye: Erica Goleman, Philip Kantor, Christopher Waldo.

   • - Announce sales price for 0 off Ashfield Road.

     MOTION, moved by Erica Goleman, seconded by Philip Kantor: To set the minimum price of 0 Off Ashfield Road at $5,000.

     Pass: Aye: Erica Goleman, Philip Kantor, Christopher Waldo.

     The price of $5,000 includes the assessed value and legal fees the town enured over the process of attaining the property.

   • - Appoint Amanda Herrmann as Emergency Management Director, and Phil Kantor as Assistant Emergency Management Director.

     MOTION, moved by Erica Goleman, seconded by Christopher Waldo: To appoint Amanda Herrman as Director of Emergency Management .

     Pass: Aye: Erica Goleman, Philip Kantor, Christopher Waldo.

     MOTION, moved by Erica Goleman, seconded by Christopher Waldo: To appoint Phil as Assistant Director of Emergency Management. .

     Pass: Aye: Erica Goleman, Christopher Waldo. Abstain: Philip Kantor.

     Phil recused himself from the vote.

6. Joint Meeting with Finance Committee, 6:15

   • 6:15: Joint Meeting with Finance Committee - Review of draft warrant

     General Discussion...
     There was a discussion of Article 10. A new chipper is going to be a source of contention. A used chipper is not something that is readily available. It is thought that a good presentation at Town Meeting will be needed to educate people about the reasons a chipper is now necessary year round.
     
     Article 12 regarding a new truck for the Highway Department has concerns. The idea of a new truck is to eliminate any maintenance of a used vehicle which takes time away from a town employee. It is thought that trying to find a good used vehicle may be easier for the town to swallow. Ron came in under budget for the new Highway Facility and the money could come from that savings. Capital Improvements will join the next Select Board meeting and there will be further discussion on this topic.

7. Items Not Anticipated 48 Hours in Advance of the Meeting

   • None.

8. Town Administrator update

   • 1. TA_2023-04-10_Update.pdf

9. Selectboard member comments/concerns

10. Mail

11. Announcements

    • None

13. Executive Session

    To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel. Select Board will reconvene in Open Session after the close of Executive Session.

    0 Vote(s) taken, which Passed
    0 Vote(s) taken, which Failed
    Voted to leave Excutive Session

14. Meeting Wrap-up

    • Next Meetings:
      1. Thu, Apr 13, at 5:30 PM "Second Transfer Station Public Forum" -- Town Hall
      2. Mon, Apr 17, at 6:00 PM "Selectboard and Finance Committee" -- CANCELLED -- Town Hall
      3. Tue, Apr 18, at 6:00 PM "Selectboard and Finance Committee" -- Town Hall

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Tuesday, Apr 18, 2023