Selectboard and Finance Committee

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Monday, February 13, 2023, 6:00 pm until 7:00 pm
A meeting of the Select Board

Selectboard Meeting - 5 Academy Hill Road, Conway - 6:00 p.m.
Meetings are now held every other Monday and are at this time accessible via Zoom.

Meeting of Select Board

Members: (Quorum)

• Present: Christopher Waldo, at 6:00 PM
• Present: Philip Kantor, Chair, at 6:00 PM
• Present: Erica Goleman, at 6:00 PM

Also Present:

• Alan Singer
• John Craine
• Thomas Donovan
• Rhyanna McLeester
• Roy Cohen
• Laurie Lucier
• Meg Ryan
• Carol Foote
• Kathy Llamas
• Véronique Blanchard and Adam Reed.

See original Agenda Final Minutes

Meeting opened: 6:00 PM

Meeting closed: 7:27 PM

0. Meeting Preliminaries

   • Meeting Opened / Attendance Taken (see above).

   • Minutes Approved: Mon, Feb 6 - Selectboard and Finance Committee

1. Warrants

   • - Vote to approve the Accounts Payable Warrant, the Payroll Warrant, and the Payroll Deduction Warrant .

     MOTION, moved by Philip Kantor, seconded by Christopher Waldo: .

     Pass: Aye: Erica Goleman, Philip Kantor, Christopher Waldo.

     1. Conway_W23-18_AP_Warrant.pdf
     2. Conway_PW23-18_Payroll_Warrant.pdf
     3. Conway_PDW23-18_PR_Deduction_Warrant.pdf

2. Meetings Attended by Select Board Members

   • General Discussion...
     The Select Board attended the forum devoted to the future plans for the Transfer Station.

3. Public Comments. None

4. Unfinished Business. None.

5. New Business

   • - Tabled from last week, 159-IT. Budgets to review: 433-Transfer Station, 512-Board of Health

     General Discussion...
     The Finance Committee was called to order at 6:34 and adjourned at 7:20.
     
     Board of Health overall went down to a sum of $40,123. Stipends did go up but there were savings in areas such as the hours that Laurie Lucier will put in. There are areas such as Vector-Borne Disease that are out of our control but have to be funded.
     
     IT had a slight increase of $43,900. Comcast, Microsoft, Cyber Security and compliance reporting are areas that the town has no control over. These are vendors that we must have and cannot control the cost increases. In the area of security, by maintaining our systems we help prevent cyber attacks and we save on other areas like insurance.
     
     The Transfer Station had an increase to the sum of $193,687. These increased costs are from the hauling and disposal of trash that is ever increasing, plus the addition of $15,000 for recycling which was not included in FY23's budget. We will be looking at the current spending for the rest of the year and hopefully be making cuts were it is possible.

     1. FY-24-3.pdf

   • - Meg Ryan of FRCOG on age and dementia friendly initiatives. .

     General Discussion...
     This was an informational session to discuss the needs of our growing senior population in Conway. A survey went out to residents from FRCOG that touched on housing, public building, outdoor space and transportation. The newsletter had high marks for informing seniors but we found out we should focus on transportation, helping with home healthcare and more activities geared to bringing people together.

     1. Conway_SB_no_notes_2023-2-13.pptx

   • - Review and discussion on Transfer Station Public Forum.

     General Discussion...
     There has been a large number of people watching the public forum on the transfer station in addition to the healthy crowd that came on February 9th. It was decided to use the feedback from citizens to form the next forum that will be announced in the near future.

6. Items Not Anticipated 48 Hours in Advance of the Meeting

   • None.

7. Town Administrator update

   • 1. TA_2023-02-13_Update.pdf

8. Selectboard member comments/concerns

   • None.

9. Mail

   • None.

10. Announcements

    • None

11. Meeting Wrap-up

    • Next Meetings:
      1. Tue, Feb 14, at 2:45 PM "Selectboard meeting with Congressman Jim McGovern"
      2. Thu, Feb 16, at 6:00 PM "Conway Grammar School Joint Budget Meeting"
      3. Tue, Feb 21, at 6:00 PM "Selectboard and Finance Committee"

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Wednesday, Feb 22, 2023