Selectboard and Finance Committee

Subscribe via Email

Monday, January 30, 2023, 6:00 pm until 8:00 pm
A meeting of the Select Board

Selectboard Meeting - 5 Academy Hill Road, Conway - 6:00 p.m.
Meetings are now held every other Monday and are at this time accessible via Zoom.

Meeting of Select Board

Members: (Quorum)

• Present: Christopher Waldo, at 6:00 PM
• Present: Philip Kantor, Chair, at 6:00 PM
• Present: Erica Goleman, at 6:00 PM

Also Present:

• Chief Ouimette
• Chief Baker
• Ron Sweet
• Alan Singer
• Rhyanna McLeester
• John Craine
• Janet Chayes
• Véronique Blanchard and Adam Reed.

See original Agenda Final Minutes

Meeting opened: 6:00 PM

Meeting closed: 8:02 PM

0. Meeting Preliminaries

   • Meeting Opened / Attendance Taken (see above).

   • Minutes Approved: Tue, Jan 17 - Select Board

1. Warrants

   • - Vote to approve the Accounts Payable Warrant, the Payroll Warrant, and the Payroll Deduction Warrant .

     MOTION, moved by Erica Goleman, seconded by Christopher Waldo: .

     Pass: Aye: Erica Goleman, Philip Kantor, Christopher Waldo.

     1. Conway_PW23-17_Payroll_Warrant.pdf
     2. Conway_W23-17_AP_Warrant.pdf
     3. Conway_PDW23-17_PR_Deduction_Warrant.pdf

2. Meetings Attended by Select Board Members

   • General Discussion...
     Chris met with Veronique and Ron Sweet to discuss capital expenditures.
     Phil attended various School Committee meetings.

3. Public Comments. None

4. Unfinished Business. None.

5. New Business

   • - Discussion of school committee meeting dates & budget formation for Grammar School and Frontier Regional School.

     General Discussion...
     Conway Grammar will be having a budget meeting focusing on retiring teacher buy back on February 16th at 6:00. Frontier will be have a budget meeting on March 17th. The Finance committee was encouraged to be there.

   • - Review of the following budgets; 114-Moderator, 131-Finance Committee, 135-Auditor, 170-Open Space, 171 Conservation Commission, 172-Agricultural Commission, 175-Planning Board, 176-Zoning Board of Appeals, 190-Personnel, 210-Police, 220-Fire, 292-Animal Control, 294-Tree Warden, 491-Cemetery, 525-Opioid, 541-Council on Aging, 610-Library, 630-Parks & Recreation, 635-Forest & Trails, 691-Historical Commission.

     General Discussion...
     The following proposed budgets were looked at by the Select Board and Finance Committee. The following were level funded or had small increases due to the cost of mailings and advertisement, new member training or inflation related items. All were meet with an initial approval by those in attendance.
     1) Fire Department budget increased by $8,000. One major factor was radio fees.
     2) Police Department budget increased by $1,750. Vehicle maintenance was factor.
     3) Request for the Audit was $10,000.
     4) Animal Control request of $5,305.
     5) Library requested $2,845.
     6) Tree Warden increase for public hearing advertisement. $510.
     6) Zoning Board an increase of $125 for training.
     7) Conservation Commission $1,061.
     8) Moderator for town meeting $350.
     9) Open Space Committee in the amount of $3,100.
     10) Cemetery Commission in the amount of $600.
     11) Council on Aging in the amount of $1,200.
     12) Forest and Trails in the amount of $400.
     13) Historical Commission in the amount of $400.
     

     1. Fire_Dept_FY_24_Capital_Request.pdf
     2. Budget_FY-24-1.pdf

   • - DLTA grant top three choices.

     1. DLTA_2023_Request_Form.pdf

   • - Highway Department request to have the selectboard sign off on Chapter 90 and WRAP program reimbursements.

     MOTION, moved by Philip Kantor, seconded by Erica Goleman: .

     Pass: Aye: Erica Goleman, Philip Kantor, Christopher Waldo.

   • - Discussion and vote to sign contract with GZA for FEMA Pre-Hazard Mitigation grant for Delabarre Avenue.

     MOTION, moved by Erica Goleman, seconded by Christopher Waldo: Vote to sign GZA so Conway will be reimbursed for the work it completes. .

     Pass: Aye: Erica Goleman, Philip Kantor, Christopher Waldo.

     1. FRCOG.pdf

   • - Discussion and vote on amendment regarding E & D request from Frontier Regional School.

     General Discussion...
     This will be put on the Annual Town Meeting. Other towns will have already voted and the Select Board will be rewording the request for the town meeting.

     1. E_D_Request_Letter_CONWAY.pdf

   • - Discussion and vote on ARPA request for $5,025 to complete first two tasks in GZA proposal.

     MOTION, moved by Erica Goleman, seconded by Christopher Waldo: .

     Pass: Aye: Erica Goleman, Philip Kantor, Christopher Waldo.

6. Items Not Anticipated 48 Hours in Advance of the Meeting

   • None.

7. Town Administrator update

   • 1. TA_2023-01-30_Update.pdf

8. Selectboard member comments/concerns

9. Mail

   • Deerfield 350th Anniversary - Virtual Forest Center Stakeholder Focus Group

10. Announcements

    • None

11. Meeting Wrap-up

    • Next Meetings:
      1. Mon, Feb 6, at 6:00 PM "Selectboard and Finance Committee"
      2. Mon, Feb 13, at 6:00 PM "Selectboard and Finance Committee"
      3. Tue, Feb 14, at 2:45 PM "Selectboard meeting with Congressman Jim McGovern"

The listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.

Minutes approved on Tuesday, Feb 7, 2023